Pull your signals into one short list every Monday

What it does

Signals only pay if someone acts on them in time. Most teams set up alerts, get flooded, and stop reading them. A weekly pull fixes it: one hour on Monday, every saved search run, signals stacked by company, and a short list you’ll actually work by hand this week.

What you need

• Your signal list in tiers (see rank your buying signals)
• Your saved searches: job posts, new leaders, funding, recommendation requests, champions who moved
• A spreadsheet

How it works

1. 1

   Run every saved search

   Export each one into the same sheet, one row per signal: the company, the signal, its tier, the date and a link.

   Google Sheets: paste into A1, then add a row per signal and fill G down

   Company	Website	Signal	Tier	Date	Link	Signals in the last 30 days
   [COMPANY]	[WEBSITE]	Hiring a dispatcher	1	2026-10-20	[LINK]	=COUNTIFS(A:A,A2,E:E,">="&(TODAY()-30))

2. 2

   Stack them by company

   Sort by company. Each one now shows how many signals it has had in the last 30 days, and its best tier.

3. 3

   Pick the short list

   Companies that fit your aim with a tier 1 signal plus one more in the last 30 days go first. Then strong tier 1 signals on their own. Stop at what you can work properly: ten to twenty a week for one person.

4. 4

   Write the reason next to each one

   One line: why now, and who you’ll write to. That line becomes the first line of the email.

5. 5

   Send everyone else to the long list

   Companies that fit but have no strong signal go into your long-term campaign. They come back to the short list when a signal fires.

6. 6

   Check last week’s list first

   Before you build the new one: who replied, who booked, what’s still open. Note which signals turned into conversations. After a couple of months, move signals up or down your tiers on what you see.

What good looks like

Every Monday, one sheet with ten to twenty companies, each with a dated reason, and all of them contacted by Friday.

Mistakes to skip

• A short list longer than you can work. Twenty done well beats a hundred done badly.
• Letting alerts pile up in an inbox nobody reads.
• Never checking which signals turned into conversations.